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Administrative Receptionist ID-6821V

Job Description

Salary:

Job Summary: The Administrative Receptionist reports to the Corporate Treasurer and serves as the ENSE Groups receptionist, providing administrative support to the Admin Division as needed. S/he will provide excellent customer service while maintaining discretion and confidentiality.

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Essential Functions

 

  • Professionally answer main telephone line, screen, and direct calls. Monitor main line voice messages.
  • Meet and greet visitors as they arrive; advise appropriate staff member.
  • Prepare conference rooms for meetings, to include Food and beverage set up and breakdown for applicable meetings.
  • Maintain the ongoing cleanliness of Executive Kitchen, Main Kitchen, Conference Room, etc.
  • Coordinate cleaners and maintenance needs for the entire suite with Building Management.
  • Receive and distribute deliveries, incoming mail and packages from all parcel providers, posting and delivery of outgoing mail daily. Assist with courier requests and correspondence.
  • Prepare outgoing mail and coordinate parcel pickup.
  • Scan and file documents for the applicable administrative department(s).
  • Maintain inventory of office and kitchen supplies through the ongoing update of the inventory control sheet by checking stock to determine inventory levels, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies weekly. Place special orders as needed.
  • Update all internal contact lists, including staff telephone extensions, birthdays and work anniversaries. Distribute as necessary.
  • Monitor and maintain office equipment supplies, i.e., copier.
  • Maintain the calendar of the conference rooms.
  • Other duties as assigned.

 

Required Knowledge, Skills, Abilities

  • Professional demeanor and excellent customer service abilities required.
  • Excellent skills in the areas of organization, attention to detail, time management, ability to manage multiple tasks, define and set priorities and problem solving.
  • Ability to take initiative with projects to work both independently and as a team member.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office 365 Suite.

 

Required Education, Certifications/ Licenses, Related Experience

  • Bachelors Degree in related field required.
  • 3-5 years experience in a related field required.

 

Physical Job Requirements

  • This position requires the ability to remain in a stationary position (standing and/or seated) all the time
  • This position requires the ability to spend all the time viewing computer monitors.
  • This position requires the ability to lift or carry or otherwise move 10-25 lbs.on occasion.

 

Travel Requirements

  • This position has no travel requirements.

 

The ENSE Group is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Securiport is committed to working with and providing reasonable accommodations to applicants with physical and mental disabilities. Please see the United States Department of Labor's EEO poster and EEO poster supplement for additional information.

 

Disclaimer: Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. The above statements are intended to describe the general nature and level of work being performed by people assigned to this position at the time this job description was written. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. This document does not create an employment contract, implied or otherwise, and all employees in this position are employed at-will.

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