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Staff Position - Administrative Assistant to the Office of Admission ID-6820

The Administrative Assistant to the Office of Admission position is a full-time, 12-month, position reporting directly to the Director of Enrollment Management and Financial Aid. The person in this role will be the first face seen by those visiting the various departments in the building and must be able to create a warm and welcoming environment for visitors, employees, students, families and the general public. This role is responsible for greeting and directing visitors, notifying school employees of visitor arrivals, answering inquiries and obtaining information, and providing general support for various functions. This position provides information regarding activities at the school, location of departments, offices and school employees. This position also supports the admission office as a member of the team.

Duties And Responsibilities

Qualifications

  • Must have a high school diploma; an associate’s or bachelor’s degree is a plus.
  • A minimum of two years’ of related work experience; prior school related experience is a plus.
  • Proficient speaking and writing in English.
  • Must have strong organization skills.
  • Strong knowledge of computer applications including MS Word, MS Excel, and e-mail.
  • Proven customer service orientation with a positive, upbeat personality.
  • Ability to maintain confidentiality.
  • Skilled in establishing and maintaining effective working relationships.
  • Experience on a team and in being a team player
  • Ability to communicate professionally and patiently in person, over the phone and in writing.
  • Ability to work under pressure, identify problems, and establish priorities.

In striving to fulfill its mission, The Potomac School seeks many different voices, viewpoints, and backgrounds. We recognize that differences are a source of strength, and we know that everyone is enriched when each person's contributions and perspectives are valued.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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