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Virtual Executive Assistant (5-6 hrs/week to start, $20/hr, Long-Term Opportunity) ID-8654


About Us
Resonance is a high-touch executive support firm that helps CEO coaches and business owners regain time, build repeatable processes, and focus on what they do best—running a business, coaching, and leading. We are known for our warm, diligent, and high-performing Executive Assistants who work seamlessly behind the scenes so our clients can focus on their business.

The Role
We’re hiring a Virtual Executive Assistant to support one or more of our clients (mostly CEO coaches who work with busy executives). You’ll begin with 5-6 hours per week supporting one client, with the opportunity to scale up with multiple clients over time as you prove reliability and fit.

Key Responsibilities:

Calendar Management: Schedule and confirm meetings, coordinate with high-level executives and their assistants

Meeting Preparation: Organize logistics and materials for monthly peer advisory meetings

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Email Support: Monitor inboxes, draft and respond to messages on the client’s behalf, flag action items

Task Management: Maintain checklists and recurring processes in Asana

Client Communication:
Communicate with poise and professionalism on behalf of the client
Attend weekly Zoom check-ins with your client to stay aligned and review priorities

Requirements
At least 1 year of experience as an Executive Assistant or Administrative Virtual Assistant

Excellent communication and professional writing skills

Available Monday–Friday, with 2–3 check-ins during business hours of client's time zone

Familiarity with:

Google Workspace
Microsoft 365
Excel/Google Sheets
Zoom
Slack
Calendly
Asana (or other project management tools)
Canva

Detail-oriented, responsive, and proactive

Warm and client-friendly demeanor

Must commit to a minimum of 6 months

Willing to sign a confidentiality agreement and respect client privacy

Growth Opportunity
This role is ideal for someone seeking long-term, flexible remote work with the chance to scale up. High performers may take on multiple clients and expand their hours significantly.

Sound like a fit? Please submit your resume along with a brief cover letter outlining your relevant experience and why you'd be a great fit for this role.. We're excited to meet you!
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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

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8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

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This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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