Director of Research Financial Services ID-6065
Job Summary:
The University of Wisconsin-Madison is a pre-eminent center for discovery, learning, and engagement, fostering an inclusive and empowered community while preparing current and future generations to lead meaningful and ethical lives. In partnership with the state and colleagues worldwide, UW-Madison faculty, staff, and students address some of the most urgent and complex global challenges.
As one of the nation's leading research institutions, UW-Madison boasts a research enterprise exceeding $1.7 billion in annual expenditures. Ranked 6th among 920 public and private universities in the National Science Foundation's annual ranking, the university submits over 4,000 proposals each year, seeking more than $2.5 billion in funding, and receives over $1.5 billion in sponsored project awards. The Office of Research and Sponsored Programs (RSP) manages approximately 15,000 active projects valued at more than $4 billion.
About the Role
Under the leadership of the Associate Vice Chancellor for Research Administration and Director of RSP, the Director of Research Financial Services is responsible for the strategic leadership and management of the post-award financial administration for grants and contracts. This position leads a team of 45 professionals within RSP, ensuring compliance, efficiency, and outstanding service to the university's research community.
Beyond leading the post-award team, this role is also an Associate Director of RSP and a key member of the executive leadership team. The Director will actively contribute to shaping the vision and direction of the entire office - ensuring alignment between pre-award, post-award, and compliance functions. Success in this role requires a collaborative and enterprise-wide mindset, breaking down traditional silos to foster a seamless, service-oriented approach to research administration. The ideal candidate will not only champion excellence within their team but also drive cross-functional collaboration to support the broader mission of RSP and the university's research enterprise.
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Job Summary: The University of Wisconsin-Madison is a pre-eminent center for discovery, learning, and engagement, fostering an inclusive and empowered community while preparing current and future generations to lead meaningful and ethical lives. In partnership with the state and colleagues worldwide, UW-Madison faculty, staff, and students address some of the most urgent and complex global challenges. As one of the nation's leading research institutions, UW-Madison boasts a research enterprise exceeding $1.7 billion in annual expenditures. Ranked 6th among 920 public and private universities in the National Science Foundation's annual ranking, the university submits over 4,000 proposals each year, seeking more than $2.5 billion in funding, and receives over $1.5 billion in sponsored project awards. The Office of Research and Sponsored Programs (RSP) manages approximately 15,000 active projects valued at more than $4 billion. About the Role Under the leadership of the Associate Vice Chancellor for Research Administration and Director of RSP, the Director of Research Financial Services is responsible for the strategic leadership and management of the post-award financial administration for grants and contracts. This position leads a team of 45 professionals within RSP, ensuring compliance, efficiency, and outstanding service to the university's research community. Beyond leading the post-award team, this role is also an Associate Director of RSP and a key member of the executive leadership team. The Director will actively contribute to shaping the vision and direction of the entire office - ensuring alignment between pre-award, post-award, and compliance functions. Success in this role requires a collaborative and enterprise-wide mindset, breaking down traditional silos to foster a seamless, service-oriented approach to research administration. The ideal candidate will not only champion excellence within their team but also drive cross-functional collaboration to support the broader mission of RSP and the university's research enterprise. Responsibilities: Leads and manages the core functions of the Research Financial Services unit including revenue management, financial cash transactions reporting, collections, facilities and administration rate, audit and compliance, billing and accounts receivable, and financial reporting. Provides leadership to the university on Research Financial Services and establishes policies and procedures related to the administration of research. 20% Directs and coordinates strategic planning, staff, systems, and procedures related to post-award research administration activities 10% Contributes to the development of policy related to sponsored programs activities on campus 10% Oversees audit activities related to institutional grants and contracts as needed 30% Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees 20% Ensures institutional compliance with federal regulations, sponsor terms and conditions, state law, UW system, and campus requirements for post-award financial items 10% Establishes, implements, and maintains procedures and guidelines for sponsored grants and agreements administration Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion Education: Required Bachelor's Degree Degree in Business, Accounting, or closely related field is preferred. Preferred Master's Degree Advanced Degree in Business, Accounting, or closely related field is strongly preferred. Qualifications: Well-qualified candidates will have the following preferred work experience: 1) Eight or more years of experience administering research activities at a major educational institution. 2) Demonstrated management experience in Research Administration, including such areas as award portfolio management, billing and receivables, financial reporting, cost studies, responding to audits, and overall award administration. 3) Demonstrated ability to supervise and motivate professional and administrative staff. 4) Superior oral, written and interpersonal skills and the ability to work collaboratively in a team-oriented environment across institutional units at all organizational levels, including faculty, deans, divisional, central administration, and senior institutional officials. 5) Demonstrated experience with the development and use of complex electronic systems. 6) Candidate must provide leadership with directing and overseeing operations and services related to post-award activities administered by Research and Sponsored Programs. 7) Knowledge of the broad spectrum of training requirements needed for departmental and central research administrators. 8) Demonstrated strong working knowledge of federal and non-federal grant and contract administration, including policies and best practices at research-intensive universities. 9) Experience with federal, state, and university regulations governing grant activities. 10) Demonstrated leadership abilities and experience with planning, directing, and managing policies and best practices in grants management.
Responsibilities:
Leads and manages the core functions of the Research Financial Services unit including revenue management, financial cash transactions reporting, collections, facilities and administration rate, audit and compliance, billing and accounts receivable, and financial reporting. Provides leadership to the university on Research Financial Services and establishes policies and procedures related to the administration of research.
- 20% Directs and coordinates strategic planning, staff, systems, and procedures related to post-award research administration activities
- 10% Contributes to the development of policy related to sponsored programs activities on campus
- 10% Oversees audit activities related to institutional grants and contracts as needed
- 30% Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
- 20% Ensures institutional compliance with federal regulations, sponsor terms and conditions, state law, UW system, and campus requirements for post-award financial items
- 10% Establishes, implements, and maintains procedures and guidelines for sponsored grants and agreements administration
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Required
Bachelor's Degree
Degree in Business, Accounting, or closely related field is preferred.
Preferred
Master's Degree
Advanced Degree in Business, Accounting, or closely related field is strongly preferred.
Qualifications:
Well-qualified candidates will have the following preferred work experience:
1) Eight or more years of experience administering research activities at a major educational institution.
2) Demonstrated management experience in Research Administration, including such areas as award portfolio management, billing and receivables, financial reporting, cost studies, responding to audits, and overall award administration.
3) Demonstrated ability to supervise and motivate professional and administrative staff.
4) Superior oral, written and interpersonal skills and the ability to work collaboratively in a team-oriented environment across institutional units at all organizational levels, including faculty, deans, divisional, central administration, and senior institutional officials.
5) Demonstrated experience with the development and use of complex electronic systems.
6) Candidate must provide leadership with directing and overseeing operations and services related to post-award activities administered by Research and Sponsored Programs.
7) Knowledge of the broad spectrum of training requirements needed for departmental and central research administrators.
8) Demonstrated strong working knowledge of federal and non-federal grant and contract administration, including policies and best practices at research-intensive universities.
9) Experience with federal, state, and university regulations governing grant activities.
10) Demonstrated leadership abilities and experience with planning, directing, and managing policies and best practices in grants management.
